How to Be a Holiday Party Hero

How to Be a Holiday Party Hero

Oct 16, 2013

The #1 reason why holidays are stressful is there seems to be too much to do in a short period of time.  The biggest chunk of time goes to shopping and events.  It is easy to cut down on shopping time by shopping online but what can be done about all those holiday events?  Whether you are the event planner or know who is responsible for planning holiday events; add these two words to your vocabulary:  Holiday Extender.
A Holiday Extender is holiday hero. They don’t work within the confines of time between Thanksgiving and New Years.  They give the gift of time by extending the holiday season past New Years Day cutting down on busy holiday weekends and nights. They let you cherish the holiday spirit for just a little bit longer.   Why encourage holiday extensions?  More time to plan holiday events, less competition and the ability to take advantage of holiday decorations sales. Still not convinced? Here are four event ideas you can only do after the New Years.
1.    The Art of Re-Gifting – Who needs a casino styled event when you can gamble on the re-gift. Save your party guests time in return lines and host an event where everyone brings a gift or two for a round of white elephant swapping or host a “Let’s Make a Deal” styled game where they can trade what they have for prizes.

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Event Planning: Controlling Expenses for a New Year

Event Planning: Controlling Expenses for a New Year

Sep 16, 2013

September is a good time to start thinking about next year before the excitement and busyness of the holiday season begins. Here are some cost and time saving things to think about as you plan your new year.

1. Time Management  – TIME is MONEY. As much as things change, this is still true. In order for your business to grow you have to carve out time to make and implement growth plans. If you find yourself always working on client tasks it is going to be hard for your business to grow. Look for opportunities to delegate.  Schedule time to work on your business in the same way you schedule time for clients. Compare and analyze growth potential against investment of hiring, marketing and equipment cost.

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Backdrops: The Magic of Lighting and Cutouts

Backdrops: The Magic of Lighting and Cutouts

Sep 16, 2013

Lighting is critical to theatrical staging. Lighting can help set the mood when you create a unique effect using back-lighting or gels. Depending on how your rental backdrop is painted, you can create a custom backdrop look with seemingly endless lighting techniques. Here are two examples of backdrops lit in various ways to create mood and impact.

Dragon’s Keep – S3371 -To order this backdrop and see dimensions click here.

This Forest Backdrop with cut outs (S3372) can be combined with other scenic backdrops to create an entirely different look.

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Summer Events: Keeping Your Crew Cool and Your Setups Seamless

Summer Events: Keeping Your Crew Cool and Your Setups Seamless

Aug 9, 2013

Professional event managers should add “Magician” to their title. If you have been involved in an event setup, you know unexpected issues always come up, finishing on time is challenging and there is at least one great “if only you knew” story the client never hears about.  Event setups are even more intense during the summer when temperatures are high.

Here are Five “Keep it Cool” Event Setup Tips:

This floor plan was created with socialtables.com.

Staging and Mapping – Map out everything! Create a map that designates staging areas, where supplies and tools will be, where deliveries should drop off and ultimately where everything goes in final setup. Distribute the map to the crew with emphasis on supply and tool areas. Nothing heats up frustration more than being assigned to a task and not being able to find the tools you need to complete the task. Be sure to have the right quantity of tools based on workers required to complete assignments. Instruct the crew to return tools and supplies to designated areas when they are done with them. This will also make clean up easier.

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Five Tips for Transforming a Venue into a Dream Wedding

Five Tips for Transforming a Venue into a Dream Wedding

Jul 17, 2013

There is something really spectacular about before and after transformation. Transforming a venue into a breathtaking wedding experience is truly an art form.  Here are the top five tips we found for doing so.

Light the Room According to Features – Lighting is an amazing tool. You can highlight your favorite parts of the venue while hiding the less-appealing features. For instance, if you love the Gothic columns throughout the room, placing a light at their bases will emphasize their details. Hate the floral rug? Project a pattern on the ceiling to draw eyes upward, or call guests’ attention to the dance floor by shining your monogram or motif onto it. You can also change the mood of the space with color washes. Intense ambers and reds let guests know it’s time to party, while cool blues and purples set a soothing, sophisticated vibe. Use lighting to enhance themed backdrops and scenic designs. Most venues don’t provide lighting, so you’ll need an outside lighting designer. It can cost anywhere from a few hundred dollars to several thousand, depending on how many effects you want but it will undoubtedly have the most transformative effect on your venue.

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