Summer Events: Keeping Your Crew Cool and Your Setups Seamless

Summer Events: Keeping Your Crew Cool and Your Setups Seamless

Aug 9, 2013

Professional event managers should add “Magician” to their title. If you have been involved in an event setup, you know unexpected issues always come up, finishing on time is challenging and there is at least one great “if only you knew” story the client never hears about.  Event setups are even more intense during the summer when temperatures are high.

Here are Five “Keep it Cool” Event Setup Tips:

This floor plan was created with socialtables.com.

Staging and Mapping – Map out everything! Create a map that designates staging areas, where supplies and tools will be, where deliveries should drop off and ultimately where everything goes in final setup. Distribute the map to the crew with emphasis on supply and tool areas. Nothing heats up frustration more than being assigned to a task and not being able to find the tools you need to complete the task. Be sure to have the right quantity of tools based on workers required to complete assignments. Instruct the crew to return tools and supplies to designated areas when they are done with them. This will also make clean up easier.

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